Operations Coordinator

Voces Unidas de las Montañas


Position:                 Operations Coordinator

Report to:              Executive Director

Location:               Glenwood Springs Office

Hours:                    Full-time


Our Mission


Here at Voces Unidas, we envision a tri-county region where Latinas and Latinos are thriving, engaged and leading in all of our communities. We do this by creating opportunities where Latinas and Latinos advocate for themselves, actively participate in all civic institutions and take leadership roles in all decision-making tables. 


About the Organization


Launched in May 2020, Voces Unidas de las Montañas is the first Latino-created, Latino-led, and Latino-serving advocacy organization in the tri-county region of Garfield, Eagle and Pitkin counties. Learn more at www.vocesunidas.org


The Job


This internal-facing position works closely with the Executive Director to manage the day-to-day business administration of both Voces Unidas de las Montañas and Voces Unidas Action Fund.

Responsibilities

Operations

  • Responsible for the management of office resources, vendors, technology, and supplies;

  • Partner with the Executive Director to develop, update and track progress on the organization’s strategic and operational plans;

  • Oversee planning of regular staff meetings to drive the priorities of the organization;

  • Assist the Executive Director with Board of Directors staff duties, including supporting the development and archiving of quarterly Board meeting agendas, monthly reports and any official record of the organization;

  • Manage grant contracts and reporting obligations of the organization, in coordination with the Development team and the Executive Director;

  • Ensure program evaluation data, progress and impact are tracked for reporting purposes;

  • Support the Executive Director with donor relations, including correspondence and acknowledgment letters;

  • Manage physical office space and leasing processes to meet short- and long-term organizational goals; and

  • Support the Executive Director with state and federal reporting requirements for all affiliated organizations and entities. 

Finance and Budget

  • Support the Executive Director with the annual budget planning process; 

  • Maintain organization-wide list of active projects, including timeline, budgeted expenses, and actual expenses; 

  • Manage, track, process and properly code all donations and grant contracts of the organizations (Quickbooks and donor CRM);

  • Manage, track, process and properly code all expenditures of the organizations (Quickbooks); 

  • Manage and process all employee reimbursements and vendor payment requests in a timely fashion; 

  • Manage all data entry, bookkeeping, and document retention for the organizations;

  • Manage vendor contact information and contracts; and

  • Manage and process biweekly payroll, in compliance with state law and properly tracking C3 and C4 activities. 

Human Resources

  • With the Executive Director, develop and implement HR policies, procedures and programs that advance the strategic and operational needs of the organization (employee handbook, professional development, employee compensation and benefits, etc);

  • Ensure that annual performance reviews are conducted by managers;

  • Support recruitment and retention of employee;

  • Support with on-boarding of new employees;

  • Ensure the organization is in compliance with state and federal employment and labor laws; and

  • Manage and track employee benefits.

Required Job Skills, Experience, and Qualifications

  • Alignment to Voces Unidas’ mission; 

  • Passionate about community organizing and movement-building;

  • Bachelor’s degree in business, accounting or relevant years of field experience;

  • Must have 2 years of relevant experience;

  • Experience and knowledge of the nonprofit sector preferred;

  • Strong organizational skills and adaptability that reflect ability to perform and prioritize competing demands in an ever-changing environment;

  • Proven ability to anticipate, identify and resolve problems in a timely manner;

  • Excellent interpersonal and professional verbal and written communication skills

  • Positive and collaborative professionalism and judgement;

  • Must have experience with Quickbooks and/or basic understanding of bookkeeping, accounting practices;

  • Experience working with Spanish-dominant communities; and

  • Fluency in English and Spanish preferred.

Salary and Benefits:

  • Salary range is between $45,000 to $60,000, depending on experience

  • Unlimited self-care time

  • Other 

How to apply:

Please send a letter of interest and resume via email to alex@vocesunidas.org and use OPERATIONS in the subject line.


Position will remain open until filled.